Induction Policy
1. Preamble
2. Purpose
3. Objectives of Induction Process
4. Scope of the Induction Training
5. Responsibility for Induction
6. Beneficiaries for Induction Process
7. Duration of Induction
8. Evaluation of Induction Process
1. Preamble
Council realizes that in order to maintain effective and efficient service delivery, all employees must be taken through a comprehensive induction process.
2. Purpose
To integrate all employees into the organizational culture of Msukaligwa Municipality. To familiarize them with Council activities and to guide, train, counsel and evaluate all employees who have been newly appointed, promoted, transferred or demoted so that a harmonious working Environment can be created.
3. Objectives of Induction Process
To make a new employee more rapidly productive When a new employee joins an organization, he/she is unfamiliar with the way in which the work must be done, how the organization functions and how to act to fit into the organization effectively.
4. Scope of the Induction Training
Induction training shall be conducted for all employees of the Municipality as follows:
A) General organization induction which affect all employees within the organization including new employees.
B) Departmental induction which will be tailored to the new employee’s specific department and job.
5. Responsibility for Induction
The following components will be involved in the induction process:
A) Human Resources Department
The Human Resources Department will be responsible for issues such as the employment contract, compensation, Medical scheme, Pension funds, Group Schemes and the development and Monitoring of the success of the induction checklist.
B) The Director of the Department
It is the responsibility of the Director of Department to meet all new employees and briefly explain to them the role and Responsibilities of the particular department within the organization.
6. Beneficiaries of the Induction Process
There are three categories of employees who will benefit from induction process as follows:
A) New Employees
It is vital that all new employees should receive proper induction training.
B) Transferred/Promoted Employees
Existing employees who have been transferred or promoted within the organization will receive induction training, Especially if the transfer or promotion involves a significant change of environment.
C) All Current Employees
An induction training involving all current employees shall take place from time to time to disseminate information relating to new policies that have been formulated and other policies that have been amended.
7. Duration of Induction
Induction training shall be conducted for a period not Exceeding two days for HR induction and two days for departmental induction. The induction period can be extended for a longer period if the need arises to ensure that new employees are properly inducted. Existing Employees shall be subjected to induction process on an ongoing basis Depending on availability of new or amended policies and programmers.
8. Evaluation of Induction Process
The following quantitative measures shall be carried out by the HR Functionaries after a period of six months to evaluate the success of the induction process:
• Labor turnover statistics
• Sickness and absenteeism rates
• Questionnaires and exit interviews Evaluation
• Feedback from whom who completed induction
• Retention rates
• Exit interviews
• Monitoring queries
• Trends in Induction
• Chalk and talk session
• Questionnaire
• From practicalities to discussion about culture
• Using technologies like e-learning
• Team building exercise
• Problem in induction
• To keep it simple
• Supervisor is not trained enough
• Employee get so much of information in short span of time
• Large no. of forms
• Employee is thrown into action too soon
• Wrong perception develop in short span
